candidates.

We use your personal data when providing our recruitment, which include services in the field of recruitment and selection, mediation, secondment, payroll, personal development, career guidance, coaching, planning, and personnel and salary administration as further described in the Terms and Conditions (collectively “Recruitment”). 

RANDSTAD DIGITAL FRANCE's activity as a service provider justifies RANDSTAD DIGITAL FRANCE's legitimate interest in keeping your data in order to offer you job opportunities that match your skills. RANDSTAD DIGITAL FRANCE also processes personal data related to recruitment with your consent in order to offer you opportunities in line with your expectations.

What personal data do we collect about you

As a candidate, we collect and process personal data about you such as:

  • Identification information – we may process your name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, gender, digital signature and languages spoken.
  • CV/resumes and other recruitment information – we may process your CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).
  • Compensation and benefits information – we may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments and benefits.
  • Photographs and video footage – when participating in recruitment-related events, meetings, conferences etc., we may process photographs or videos of you.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. 
  • Information you choose to share with us – we may process additional personal data if you choose to share that with us.
  • Information provided by the reference persons you have designated as part of the evaluation of your application.

This data may be obtained directly or indirectly from you.

When you provide us with the contact details of one or more reference persons as part of your application, you undertake to inform them in advance of this communication and of the possibility that they may be contacted to obtain a professional reference.

Why do we need you personal data?

RANDSTAD DIGITAL FRANCE processes your personal data only for the purposes specified below:

Purposes for which we process your personal data Legal grounds for the processing of your personal data
To propose you job offers in accordance with your profil.. For example, we may process your personal data to recommend jobs to you based on your profile and to provide you with tailored job opportunities
The processing of your data and the use of automated systems is based on our on our legitimate interest or your express consent
updating of systems/statistical purposes concerning RANDSTAD DIGITAL FRANCE’s Recruitment. Some of the systems that we use to provide our Services are based on machine learning technology. In order for that technology to function reliably, it needs to be trained and updated on the basis of existing data. We may also process personal data in an aggregated manner for statistical purposes.
Based on our legitimate interest in training and updating our systems. We have implemented mitigating measures to limit the privacy impact, such as de-identification and an easy opt-out in your choices.
Surveys (including satisfaction surveys)
Based on our legitimate interest to survey our candidates so as to better understand their needs, to improve our services and to build and maintain a good relationship with our candidates
Dispute management and litigation
Processing is necessary for the purpose of the legitimate interests pursued by RANDSTAD DIGITAL FRANCE which include the protection of company assets, protecting its legal interests and managing legal claims/disputes
Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
Processing is necessary for compliance with employment and social security legal obligations
Events
Based on our legitimate interest in maintaining a good relationship with our community of candidates and promoting our services and recruitement by inviting you to our events
Facilities, security and contingency planning purposes
Processing is necessary for the purpose of the legitimate interests pursued by RANDSTAD DIGITAL FRANCE which include safeguarding and securing our information systems and our people
Management of applications and assessment of candidates' skills, qualifications, and experience as part of the recruitment process.
Based on our legitimate interest in assessing the suitability of candidates' profiles, skills, and experience for the available positions.

How long we keep your personal data

We may retain your personal data for a period of two years from our last interaction with you. We may also retain your personal data for a period of 4 years if you agree to our retention form. 



We may retain your personal data, if necessary, for a longer period in the event of actual or potential litigation (for example, we need such personal data to establish or defend legal claims), in which case we will retain your personal data until the end of such litigation; and/or to comply with any legal or regulatory obligation (for example, for tax or pension purposes), in which case we will retain your personal data for as long as such obligation requires.

 

reference persons provided by candidates.

As part of our recruitment processes, candidates may provide us with the contact details of individuals who can be contacted to obtain references regarding their professional background and experience.

what personal data do we collect about you?

We collect and process the following personal data:

  • Identification information (first name, last name, email address, professional phone number).
  • Your job title and the company you work for.
  • The nature of your professional relationship with the candidate.

This data is provided to us by the candidate who designated you as a reference person. Furthermore, we collect and process the information you choose to provide to us during the reference check.

why do we need your personal data?

  • Reference checks: To contact you and gather professional references regarding the candidate (Legal basis: legitimate interest in evaluating applications and securing our recruitments).
  • B2B Prospecting: To send you, in the context of your professional duties, communications relating to Randstad Digital's services (Legal basis: legitimate interest in developing our business activities with professionals).

how long do we keep your data?

  • Data related to reference checks: Retained for the duration necessary for the recruitment process.
  • Data used for commercial prospecting purposes: Retained for a period of 3 years from their collection or from your last contact (unless opted out prior).